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How to submit your Estonian company’s annual report (without an accountant)

Every Estonian company has to submit an annual report to the Estonian Business Register. This document is an overview of your company’s finances and activities in its previous financial year. All citizens, residents, and e-residents of Estonia that own companies are subject to the same rules, although the reports are simplified for micro and small enterprises.

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Top things to do after you register Estonian company

You can register a company in Estonia with Unicount in five minutes. Once you receive your company registration notification, here are the first steps you’ll probably want to take with your new company.

First of all download your registration certificate and shareholders data in English. These documents are often useful, especially when applying for banking, payment providers, or other services. Downloading them is free and takes just a minute or two.

For the registration certificate, go to the Estonian Business Register, search for your company then select “Registry card”. This takes you to the registry card view where you can download machine translated English version as a PDF.

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osakapitali sissemakse

How to register share capital for your Estonian company

Estonian companies were required a minimum share capital of €2500 until 31 January 2023. This was an investment in your company that could then be spent on developing your business, but you were and are obliged to preserve equity (company assets minus liabilities) on the level that is at least half of the share capital as described in the Estonian Commercial Code § 176.

Until 31 January 2023, Estonia also had a system that allowed you to postpone this investment when registering a company as a natural person founder. The only catch was that your company could not pay out dividends until your share capital had been registered, but you could start trading and even pay out salaries before then.
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e-Residency work

Does e-Residency work? Here’s what the data shows

While it is easy to start an e-resident company online, some have heard about problems accessing banking, some are confused about tax implications, and others just wonder if maybe digital residency is all a bit overhyped. 

Estonia’s e-Residency programme has generated heaps of positive headlines around the world and been the buzzword among entrepreneurs in coworking spaces on every continent. But does the Estonian digital citizenship actually work? That’s a question we see a lot online.

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Beneficial owner

How do I register a ‘beneficial owner’ of my Estonian company?

Estonia has one of the world’s most transparent business environments. This helps ensure Estonian companies can be trusted worldwide, even though they can be run entirely online from anywhere by Estonians and e-residents.

A key part of this transparency is ensuring it’s clear who controls each and every company. As an Estonian company director, you are legally obliged to declare the persons benefiting from your company’s activities, the so-called ‘beneficial owners’. This must be done by everyone after starting a company through Unicount, as well as updated within 30 days whenever there is a change to your company’s beneficial owners.

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Free template

Free template: Add a new shareholder to an Estonian company online

There’s a very simple way to add a new shareholder for an Estonian company online – even if that’s a person who doesn’t yet have an Estonian digital ID or if it’s a foreign legal entity. To help you do this, we created a free template you can download and submit to the Estonian Business Register.

We recently explained in our previous article about how to add a new shareholder for an Estonian company online. Instead of transferring part of existing shares to a new co-owner, which is quite complex, you can simply issue new shares to them online instead.

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Add a shareholder

How to add a shareholder to a limited company in Estonia

Almost every aspect of establishing and managing an Estonian company can be done entirely online from anywhere. We say almost because things get a bit tricky when you want to add a shareholder to your private limited company. Adding a new director is already very easy if that person is an e-resident who can make a digital signature.

Until now, you’d have to transfer shares offline at a notary in Estonia. There are also two novel ways to transfer shares in an Estonian company, but these methods both have limitations too. Fortunately, there’s also a little-known trick that enables you to add a new shareholder online for your Estonian limited company without having to transfer any existing shares at all. The new shareholders don’t even need to have an Estonian digital ID.

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Spam

How to stop spam emails through the Estonian Business Register

You’ve just registered a new Estonian company but before you can even announce the launch of your business to the world, your company has already started receiving spam emails. This is a common complaint among e-residents and international residents of Estonia.

This happens because your company email is listed publicly along with other registry data of your company on the e-Business Register. However, there’s a nifty little solution here that is commonly used by Estonians.

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Here’s why e-residents are signing up for Smart-ID

Estonia’s digital ID cards are famous around the world, but most Estonians actually now use their mobile phones for regular digital signing instead. This is now also available to e-residents as an app called Smart-ID.

E-residents are signing up for Smart-ID because it’s faster, more convenient, and works even if your digital ID card is lost or expires.

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