If you’ve set up an Estonian company, it’s essential to know where and how to find your company details. Whether you’re looking for your registration number, tax information, or simply need an English version of your registration, this guide will walk you through everything you need to know.
After your company gets registered in the Estonian Business Register, you will receive an email from the court with your company registration code (8-digits) and other registration details. The registrikood or registry code is your company number and there is no other identificator used in Estonia for identifying legal entities.
The email is in Estonian and English with registration details (also called registry card) enclosed as a PDF document in Estonian.
Email subject would look like this “Menetlustoimingust teavitamine, registriasi Ä xxxxxxx, Your company name OÜ (registrikood xxxxxxxx)”.
Email content would look like this in English:
We hereby inform you that Ruling No. Ä xxxxxxxx concerning Your company name OÜ (registry code: xxxxxxxx) was adopted in the Registration Department of Tartu County Court on Month DD, YYYY. An uncertified transcript of the document is attached to this e-mail as a PDF file. Sincerely, Registration Department of Tartu County Court, Pikk 32, 44307, Rakvere
Finding Your Company Details
Your company’s core information, including the registration number, legal name, and other key data, is available through the Estonian Business Register. You can easily access this by visiting the Business Register website and searching by company name or registration code.
Once you’ve located your company, you’ll be able to view:
– General information (status, capital, registered date, period of financial year…)
– Tax and VAT information
– Annual reports
– Shareholders and beneficial owners
– etc
This is essential when you’re managing documentation, contracts, or even working with partners who want to verify your company’s existence and standing.
Finding Your Estonian Company Tax Number
In Estonia, a company tax number is the same as your company’s registration number. This can be found through the Estonian Business Register or on any official document from your company’s registration. If a foreign service provider requests you to present the company’s unique taxpayer number (TIN), then just present your company registration code.
If a service provider asks for the company VAT registration number, you should know that it is optional to have a VAT registration in Estonia if you are below the annual threshold of taxable supply (currently 40,000 euros). Therefore, it should not be compulsory to access any service with your Estonian company.
You may also apply for a voluntary VAT registration without exceeding the 40,000 euros threshold. So if you want to register for VAT in Estonia you can apply for voluntary registration with no turnover or wait until your taxable turnover in Estonia is going to surpass 40,000 euros per calendar year. Since 1 January 2024, the standard VAT rate has been 22%.
You can register for VAT by logging into the Unicount Dashboard and ordering VAT registration service. Learn more about registering for VAT in Estonia here
Accessing Your Company Registration Certificate in English
At times, you may need your company’s registration certificate in English, especially for international dealings or investors. Electronic PDF registration certificates are available for free from the Estonian e-Business Register. This is what a machine-translated registration certificate looks like in English:
To get the certificate:
1. Log in to the Business Register and search for your company name or registry code.
2. In the company view click on registry card icon.
3. Then click on PDF icon in the right top corner to download.
The registry card is machine-translated and may accidentally contain information in Estonian too. For certified paper documents, you should contact one of the notaries in Estonia. The Estonian Business Register does not issue certified paper documents.
Keeping Everything in One Place by using Unicount Client Dashboard
When you subscribe to Unicount’s annual virtual office, you get access to Unicount Client Dashboard. This ensures that you always have quick access to your company information. Whether it’s for legal purposes, tax compliance, or international business, knowing how to find these details quickly can save you time and ensure your business runs smoothly.
Managing your company details through Unicount’s services is incredibly convenient. To access your account:
1. Head over to Unicount website
2. Click on log in on the top right corner. You will see the Client Dashboard login page
3. Access the Client Dashboard by using ID card, Mobile ID or Smart ID
Once inside, you can manage various aspects of your company, from ordering certificates to updating contact information. This makes it easy to keep your business details up-to-date without hassle.
Thanks for reading!
If you have more questions, check out Unicount extensive support articles or contact us directly for personalized advice.
